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Election Readiness

August 24, 2021

The next municipal election in the Town of Holyrood is scheduled for September 28, 2021. Participating in the election by casting one (1) ballot for Mayor and a ballot for six (6) Councillors allows all residents a voice in electing officials who will make decisions regarding the Town on their behalf.

The Returning Officer is Gary Corbett, the Town Clerk/CAO, and is responsible for coordinating all aspects of the Municipal Election and is the key contact: gary.corbett@holyrood.ca

The Alternate Returning Officer is Marie Searle, Director of Financial Operations who will perform the duties of a Returning Officer in the event the Returning Officer cannot perform those duties. Contact: marie.searle@holyrood.ca

Please note for the 2021 election, both in person and mail in ballot options will be available for all residents.

The Town of Holyrood Council is comprised of one (1) Mayor and six (6) Councillors. There are 2 two ballots for this election – A separate ballot for Mayor and a ballot for Councillors. When voting PLEASE note – you vote for one (1) person for Mayor on the ballot identified Mayors Ballot and chose up to a maximum of six (6) on the ballot identified as Councillor’s ballot.

There is no separate vote for Deputy Mayor. Normally in Holyrood, the Deputy Mayor is the candidate who compiles the highest number of votes, but it’s does not necessarily have to be the case.

Voters

Voters List

A voters list is being updated for the election and will be finalized by August 28, 2021. After that period if you wish to confirm that you are a registered voter, you can contact the Returning Officer, Gary Corbett at 229-7252 or gary.corbett@holyrood.ca to confirm.

Where a name of a qualified voter does NOT appear on the list of voters, the Returning Officer shall, upon satisfactory proof being provided to the person, correct that error by inserting the name.

On election day, a resident whose name does not appear upon the voters list and is qualified to vote may take an oath or affirmation in the required form with satisfactory proof of I.D.

Eligibility requirements:

  • Be 18 years of age or older
  • Be an ordinary resident of Holyrood for 30 days immediately before nomination day
  • Resident is defined as the place a person lives, sleeps and to which, when absent intends to return
  • Residency is not lost by a person who leaves that residence for temporary purposes only
  • The place where a person’s family resides shall be his/her residence unless that person commences and continues to live at some other place with the intention of remaining there, in which case, the person shall be considered to be a resident in the place in which he or she intends to reside.
  • A person shall have only ONE place of residency

Voting Opportunity

For the 2021 Municipal election, residents of Holyrood may vote in person or through their mail in ballot.

Ballot kits will be provided to every eligible voter. You may return your ballot kit through the options identified in the mail in ballot kit or you may bring your kit to the polling station at the Hubert A. Keough Building (34 Salmonier Line) on election day and complete your ballot there.

The official Voter Kit will be distributed to the listed civic addresses of all voters on the Voters List no later than 10 days after the close of nomination period. Voters should receive their kits between Sept 6- September 10, 2021.

There will be No Advanced Poll due to the mail in option provided to residents.

Candidates for Councillor

Candidate Qualification

A resident is qualified to be nominated as a candidate for Council who:

(a)  is eligible to vote in an election held under the Municipal Elections Act in the municipality in which he or she is nominated to serve as a Councillor;

(b)  is not in arrears of taxes or other charges payable to the municipality; and

(c)  is ordinarily a resident for a period of 30 days before the commencement of the nomination period either in the municipality or in an area that on election day is part of a municipality.

Nomination procedure:

A candidate for the office of Holyrood Councillor shall be nominated by residents who are eligible to vote. A nomination shall

  • be in writing.
  • shall state the name and civic address of the candidate.
  • be signed by the proposer and seconder, both of whom shall be present together with the candidate who shall also sign signifying his or her acceptance.
  • Note: the requirement to be present may change due to Covid-19 restrictions.
  • A candidate at the time of nomination shall deposit a sum of $10 with the Returning Officer and that sum is not refundable.
  • Nomination forms are attached to this document for your consideration
  • Please use the correct nomination form which applies to your situation.

Nomination Day

Nomination day 2021 will be held from August 24 to August 31 (excluding Saturday, August 28 and Sunday August 29) from 9 am to 4 pm at the Hubert A. Keough Municipal Building located at 34 Salmonier Line.

Candidates for Mayor

A candidate for Mayor of Holyrood shall be nominated in the same manner as a Councillor (see procedure above) but shall run as a candidate for mayor only.

Candidate List

At the end of the nomination period, The Returning Officer shall give notice of the names of the candidates, the time of the election and the location of polling booth located at the Hubert A Keough Municipal Complex, by publishing in our local newspaper, in the town hall and in other public places.

Considerations

For the information of those residents considering offering themselves as candidates the following information may be useful in your decision making.

  • Listen to the Regular Public Meetings which are currently held virtually through Zoom
  • Review a copy of the Council’s annual budget
  • Speak to previous and/or present mayors, councillors and staff
  • Research priorities and issue of the Town across various sectors such as infrastructure, recreation, business, programing
  • Research time commitment requirement
  • Develop a platform to run
  • An information session for potential candidates considering presenting themselves as candidates for this municipal election will be held on August 17,2021 at 7:00pm at the Hubert A. Keough Municipal Complex. (Please use South entrance close to Hawco Estates).
  • Deadline to register for this information session is August 11 2021 at 12:00 pm

Election Platform

Decide what is important to you and how you can make an impact on your town to benefit residents present and future.

  • Research prevalent issues
  • Talk and listen to residents including youth and seniors
  • Make factual statements you believe in
  • Take a stand on issues, but do not make promises
  • Do not limit yourself to one issue
  • Commit to stand behind community projects and issues which will benefit the town as well as support its sustainability.
  • Develop an understanding of all legislation concerning the election including the nomination process, campaigning, disclosure and other election day activities

Campaigning

Campaigning is YOUR opportunity to convince voters that you are the best candidate.

  • Talk and listen to residents
  • Provide promotional material such as a brochure, using social media
  • Election signs may be erected on or after nomination day on public property ONLY or on private property with the expressed written consent of the owner
  • No campaigning is permitted on election day within 30 meters of the entrance to the polling station at Hubert A. Keough Municipal Complex.
  • All campaign signs shall be removed within two (2) days following the election
  • Signs that, in the opinion of council, are dilapidated may be removed by the Town at the owner’s expense.

Successful Candidates

  • The votes are counted and shared on election night at Hubert A. Keough Municipal Complex.
  • If a recount is held, the notice must not be more than 3 days after the date of the election and the Returning Officer shall commence the requested recount not more than 3 days after receiving that request.
  • A candidate elected shall, not more than 90 days after the election, file with the Returning Officer a statement with the total amount of the contributions received by him or her and the amount of the contributions donated to his or her campaign by contributors that exceed $100 and the contributors of those amounts.
  • If the count results in a tied ballot, the names of the candidates are printed on an identical paper – folded identically – placed in a receptacle and a paper retrieved from that container by the Returning Officer will reveal the actual successful candidate.

Newly Elected Council Members

Council convenes both a Regular Meeting of Council every three weeks as well as a pre-meeting of Council and staff the week prior to the public meeting.

The Mayor assigns each councillor to at least one committee of council. This committee convenes its meeting prior to the premeeting of Council to identify priorities and/or issues which they want to bring to the table for discussion.

As a Councillor, you can expect a time commitment is required to give attention to municipal matters.  A Councillor may also volunteer to represent Council at meetings of other organizations, community events and other locations.

Council meetings and Standing Committee meetings will be scheduled by the Mayor, with each Councillor’s schedule in mind, and commence within two weeks of the election. The Town Clerk will provide a copy of the Municipal Handbook for each Councillor to take home for reference. Training will be provided by the town, as well as by the Department of Municipal and Provincial Affairs.

A successful candidate shall sign

  • an oath of office,
  • a conflict-of-interest statement
  • and campaign contribution form.

Vote By Mail Regulations

Vote By Mail Procedures